Is refueling management the same as fleet control?

They are complementary but distinct. Fleet control is broader; refueling management focuses specifically on the fuel process: who, how much, where, which fuel, and at what cost.

How to define fuel KPIs?

The five essential KPIs: (1) fuel cost per km per vehicle, (2) L/100km per category, (3) percentage of refueling with NF-e, (4) percentage within accredited network, and (5) monthly consumption deviation vs. prior period.

What is the average fuel cost per km in Brazil?

According to ANP, the average gasoline price in Brazil in 2025 was appróximately R$ 6.00/liter. For a vehicle averaging 12 km/liter, fuel cost per km is appróximately R$ 0.50.

What is a refueling policy?

A document defining fleet refueling rules: authorized fuel types per vehicle type, where refueling is permitted, per-vehicle limits, and consequences for irregular refueling.

How to automate fuel reports?

Automation has three layers: (1) fleet card exporting data via API, (2) ERP importing and classifying automátically, (3) dashboard updating KPIs in real time. For fleets up to 30 vehicles, weekly CSV export to a spreadsheet is already significant automation.

Refueling management: best practices for fleets

Camila Ribeiro — Field Operations Editor

Published: 7/30/2026 • Last reviewed: 7/30/2026 • 7 min read

Fleet refueling management: KPIs, per-vehicle policy, accredited network, and automated reports. Guide with template.

This article is available in full in Brazilian Portuguese. Refueling management converts fuel spending into management information using five KPIs.