Understanding mileage reimbursement in 2025
Complete guide on how the mileage reimbursement system works for companies and employees.
10/15/2025 • 5 min
Articles and guides on mileage reimbursement, tax deduction and best practices for companies.
Complete guide on how the mileage reimbursement system works for companies and employees.
10/15/2025 • 5 min
Learn about official mileage reimbursement rates in Brazil and how to apply them correctly.
10/12/2025 • 6 min
Discover how Clara integration simplifies the mileage reimbursement process.
10/10/2025 • 5 min
Learn how to correctly deduct mileage expenses on your company's income tax.
10/8/2025 • 6 min
Compare mileage tracking methods and discover which is most suitable for your company.
10/5/2025 • 6 min
Avoid the most common mistakes that can delay or invalidate your mileage reimbursement request.
10/3/2025 • 5 min
Practical guide to establish fair and efficient mileage reimbursement policies in your company.
10/1/2025 • 6 min
Discover how the Clara Pro mobile app completely automates mileage recording with GPS.
9/28/2025 • 5 min
Learn to document and optimize trips with multiple stops to maximize reimbursement and efficiency.
9/25/2025 • 5 min
Learn how to organize mileage documentation to pass tax audits smoothly.
9/22/2025 • 6 min
Understand how to protect sensitive information in mileage receipts and ensure privacy.
9/20/2025 • 5 min
Explore the technological trends transforming business mileage reimbursement.
9/18/2025 • 6 min
Detailed step-by-step to export mileage receipts in Clara CSV format.
9/15/2025 • 5 min
Learn about Mexican laws and regulations on business mileage reimbursement.
9/12/2025 • 6 min
Understand how the travel allowance and business mileage reimbursement system works in Colombia.
9/10/2025 • 6 min
Learn about the official IRS rate for business mileage deduction in the United States.
9/8/2025 • 6 min
Learn to clearly distinguish personal from business trips for tax compliance.
9/5/2025 • 5 min
Practical guide to organize and present monthly mileage expense reports.
9/3/2025 • 5 min
Learn how to calculate and document mileage reimbursement during international business trips.
9/1/2025 • 6 min
Understand how to ensure LGPD compliance when collecting location data for reimbursement.
8/28/2025 • 6 min
Discover route optimization techniques that reduce fuel costs and travel time.
8/25/2025 • 5 min
How small businesses can implement efficient fleet management and mileage reimbursement.
8/22/2025 • 6 min
Essential checklist to organize mileage documentation before tax year-end.
8/20/2025 • 6 min
Solve the most common problems when importing mileage receipts in CSV format to Clara.
8/18/2025 • 5 min
Understand how vehicle depreciation affects mileage reimbursement rates.
8/15/2025 • 6 min
How to build mutual trust between company and employees in the reimbursement process.
8/12/2025 • 5 min
Adapt your reimbursement policies for the new reality of electric and hybrid vehicles.
8/10/2025 • 6 min
How to adapt reimbursement policies for the new reality of hybrid and remote work.
8/8/2025 • 5 min
Implement automatic rules to speed up reimbursement approval and reduce manual work.
8/5/2025 • 6 min
Discover how AI is transforming corporate expense management and mileage reimbursement.
8/1/2025 • 6 min
Complete guide to declare mileage reimbursement on 2026 Tax Return without errors or issues with Federal Revenue.
11/15/2025 • 6 min
Understand how mileage reimbursement affects your Social Security contributions if you work as freelancer.
11/10/2025 • 6 min
Discover if MEI can deduct mileage expenses and how to do it correctly to maximize tax benefits.
11/5/2025 • 6 min
Know exactly which documents Federal Revenue requires to prove mileage reimbursements in case of audit.
10/30/2025 • 6 min
Compare specialized apps with traditional spreadsheets and discover which method is better for professional mileage control.
10/25/2025 • 6 min
Complete guide on mileage deduction according to Mexican SAT (Tax Administration System) for 2025.
11/20/2025 • 6 min
Specialized guide for Uber and DiDi drivers in Mexico to calculate and deduct mileage correctly on taxes.
11/12/2025 • 7 min
How to structure corporate mileage reimbursement policies in compliance with Mexican legislation.
11/8/2025 • 6 min
Calculate precisely how much each kilometer costs considering variable gasoline prices in Mexico.
10/28/2025 • 6 min
Complete guide on CFDI issuance for mileage reimbursement according to Mexican tax legislation.
10/22/2025 • 7 min
Strategies and tools for remote sales teams to track mileage efficiently and accurately.
11/18/2025 • 6 min
Specialized practices for construction and field service professionals to optimize mileage tracking and reimbursement.
11/3/2025 • 7 min
Detailed analysis comparing actual costs between reimbursing employee mileage and providing company car.
10/20/2025 • 7 min
Compare IRS standard mileage rate with rates from other countries and understand the differences.
10/15/2025 • 7 min
Practical guide for companies with teams across countries to manage mileage reimbursement consistently and compliantly.
10/12/2025 • 7 min
Complete guide to DIAN requirements in 2026 to deduct mileage reimbursement in Colombia: Tax Statute, electronic invoice, accounting support and withholding.
4/28/2026 • 9 min
Understand the legal difference between transport allowance and mileage reimbursement in Colombia in 2026, based on the Labor Code and Ministry of Labor decisions.
4/28/2026 • 9 min
Legal analysis of Article 128 of Colombia's Labor Code: why mileage reimbursement is not salary, Supreme Court case law and UGPP cases.
4/28/2026 • 9 min
Mileage reimbursement policy template for Colombia: approval tiers, 5-year record retention, electronic-invoice reconciliation and UGPP reclassification safeguards.
4/28/2026 • 8 min
Guide to responding to SAT electronic reviews via Buzón Tributario with legal deadlines and monthly XML accounting.
4/28/2026 • 8 min
Reference table by state, Magna gasoline price with IEPS and the formula to set the per-kilometer rate for 2026.
4/28/2026 • 8 min
Article 93 fraction XVII of the LISR: requirements for per diems not to be taxable income for the employee and mistakes that lead the SAT to reclassify them as salary.
4/28/2026 • 8 min
How to build a trip log the SAT accepts in electronic audit: mandatory fields, suggested format, 5-year retention and use of GPS and timestamps.
4/28/2026 • 8 min
How to document travel expenses in Colombia in 2026 under DIAN Resolution 000165 of 2023, the electronic payroll support document, transmission deadlines and applicable withholdings.
4/28/2026 • 9 min
Reference mileage rates table for 2026 in the main Colombian cities, factoring in regular vs premium gasoline prices, ANI tolls and sector-specific recommendations.
4/28/2026 • 8 min
A practical guide to how Mexico's RESICO regime impacts vehicle expense deduction, income thresholds, and CFDI obligations in 2026.
4/28/2026 • 8 min
How to correctly credit VAT on fuel and maintenance in 2026, including electronic wallets, withholdings, and proration rules.
4/28/2026 • 8 min
Practical guide to CFDI 4.0 fields, Nómina and Viáticos complements, Carta Porte, and RFC validations for Mexican reimbursements.
4/28/2026 • 8 min
Practical comparison between Personas Físicas con Actividad Empresarial and Asimilados a Salarios to deduct a personal vehicle and mileage in Mexico.
4/28/2026 • 8 min
Five REST endpoints, API-key authentication, and a 1,000-request rolling 30-day free tier.
5/2/2026 • 6 min
One <script> tag, four variants (full, rate, single-trip, fleet), three languages.
5/2/2026 • 5 min
Step-by-step tutorial using the official JavaScript SDK and Express.
5/2/2026 • 7 min
IRS, HMRC, CRA, and more — official mileage rates per country, accessible via REST API.
5/2/2026 • 6 min
Why we chose REST over GraphQL, headers over query strings, and rolling quotas over calendar months.
5/2/2026 • 8 min
Everything about the IRPF tax-free limit (€0.26/km) that AEAT applies in 2026: who can use it, how to document it and where Social Security comes in.
4/15/2026 • 6 min
How Royal Decree 462/2002 governs business travel by Spanish public-sector employees, and how it interacts with the AEAT tax-free cap.
4/12/2026 • 5 min
How a Spanish self-employed taxpayer in direct assessment should deduct mileage without AEAT recharacterising it as non-affected.
4/9/2026 • 6 min
A reimbursement policy template for Spanish SMEs that complies with AEAT, Social Security and the Workers' Statute.
4/6/2026 • 5 min
Meals, lodging, travel: each per diem category has its own IRPF cap in Spain. Practical summary.
4/3/2026 • 5 min
Step-by-step tutorial to issue an AEAT-valid mileage receipt in Spain using the mileage calculator.
3/30/2026 • 4 min
No mandatory single rate, but clear documentation rules. Practical 2026 summary for Argentine companies.
4/15/2026 • 6 min
Argentine courts reclassify lump-sum per diems as wages. Five practices to prevent that.
4/12/2026 • 6 min
Per-trip kilometres go inside the unit price, not a separate line. Practical template for Argentine monotributo taxpayers.
4/9/2026 • 5 min
A quarterly formula indexed to fuel that keeps reimbursement fair without becoming a bargaining-table fight.
4/6/2026 • 5 min
2026 benchmark table by city and vehicle type, with methodology and caveats for your internal policy.
4/3/2026 • 6 min
Step-by-step tutorial to issue an AFIP-valid Argentine receipt using the dedicated calculator.
3/30/2026 • 4 min
Practical summary of Portugal's tax-free per-km limit for own-vehicle reimbursement in 2026, with examples.
4/15/2026 • 6 min
Paper is gone. How to keep digital itinerary slips that survive an AT audit.
4/12/2026 • 5 min
Self-employed vs company: each case has its own rules. Practical guide.
4/9/2026 • 6 min
€0.40/km isn't enough on its own. How to set the rate against real vehicle cost in 2026.
4/6/2026 • 5 min
When does a company car pay off in Portugal? Simulation including autonomous taxation.
4/3/2026 • 6 min
Step-by-step tutorial to issue an AT-accepted itinerary slip in Portugal.
3/30/2026 • 4 min
How HMRC's tax-free Approved Mileage Allowance Payment rates work for UK business mileage in 2026.
4/15/2026 • 6 min
When your employer reimburses below the AMAP rate, you can claim the gap from HMRC. Here's how.
4/12/2026 • 5 min
UK sole traders choose between flat-rate AMAPs and the actual-cost method. Comparison.
4/9/2026 • 6 min
The quarterly rates that let UK employers reclaim VAT on the fuel portion of business trips.
4/6/2026 • 5 min
A one-page policy aligned with HMRC, UK employment law and GDPR. Ready to adopt.
4/3/2026 • 6 min
Step-by-step tutorial to issue an HMRC-friendly mileage receipt with the dedicated UK calculator.
3/30/2026 • 4 min
The Canada Revenue Agency reasonable per-kilometre rate for 2026, with the +4¢ northern uplift.
4/15/2026 • 6 min
When your employer reimburses below the CRA rate, you can deduct the gap with T2200 + T777. Here's how.
4/12/2026 • 6 min
How to keep a CRA-compliant logbook without logging every trip every year.
4/9/2026 • 5 min
Quebec employers and workers deal with two tax authorities. How to satisfy both.
4/6/2026 • 6 min
Many Canadian employers conflate allowances and reimbursements. The CRA treats them differently — and that affects withholding.
4/3/2026 • 5 min
Step-by-step tutorial to issue a CRA-friendly mileage receipt with the dedicated Canadian calculator.
3/30/2026 • 4 min
California Labor Code §2802 requires employers to reimburse all necessary business expenses — including mileage. Here's how to comply.
5/1/2026 • 7 min
Mexico's RESICO regime simplifies tax for SMEs and individuals, but vehicle deductions follow specific rules. The complete guide.
4/30/2026 • 7 min
UK SMEs can reimburse mileage at the AMAP rate or at actual cost. Here's the decision framework.
4/29/2026 • 6 min
Colombian employers conflate per diems with reimbursement. The DIAN treats them very differently — and so should you.
4/28/2026 • 7 min
How Portugal's €0.40/km limit and annual cap work — and how they affect the IRS return for people who use a personal vehicle for work.
4/27/2026 • 6 min
How to index per diems for inflation in Argentina's 2026 collective bargaining without triggering AFIP reclassification.
4/26/2026 • 8 min
Canadian employees hired in January need to request T2200 at the right year-end to avoid losing T777 deductions. Here's the timing.
4/25/2026 • 6 min
How Brazilian self-employed retailers can deduct fuel, maintenance, and vehicle tax in proportion to business use in 2026.
4/24/2026 • 7 min
HMRC updates the Advisory Electric Rate every quarter. Here's how to apply the Q2 2026 change without breaking your reimbursement flow.
4/23/2026 • 5 min
Can Spanish companies recover VAT on fuel for employee business trips? The AEAT requires detailed compliance — here's the playbook.
4/22/2026 • 7 min
Should you approve mileage weekly, fortnightly, or monthly? Operational data from field teams that scale.
4/21/2026 • 6 min
How to close the month for mileage and export to Clara in 30 minutes without reopening the cycle.
4/20/2026 • 5 min
HMRC publishes the Advisory Electric Rate every quarter. Here's how to apply the Q2 2026 change without reopening payroll.
5/1/2026 • 6 min
How to reimburse employees for mileage without it being reclassified as salary under IMSS and ISR.
5/1/2026 • 7 min
Mileage tracked by GPS in Brazil falls under LGPD. How to configure collection without exposing the company.
4/30/2026 • 8 min
Colombia's DIAN scaled up sales-rep travel-allowance audits in 2026. The documentation folder that survives.
4/30/2026 • 7 min
AFIP's General Resolution 5616 updated the tax-free limits for travel allowances in Argentina. How to apply without falling into withholding.
4/29/2026 • 7 min
Spain's AEAT published 2026 per-diem caps. How to adjust Modelo 145 and payroll.
4/29/2026 • 7 min
Portugal's AT modernized mileage proof requirements. A side-by-side comparison of paper logs and GPS apps.
4/29/2026 • 7 min
Mileage reimbursements can generate a GST/HST Input Tax Credit. How to claim it correctly.
4/28/2026 • 8 min
Publication 463 is the IRS bible for business travel deductions. The actionable 2026 summary.
4/28/2026 • 8 min
QuickBooks export looks simple until the first reconciliation breaks. How to avoid that.
4/28/2026 • 7 min
The perfect PDF policy is useless if nobody reads it. How to write one your team will follow.
4/27/2026 • 6 min
When HMRC opens a mileage enquiry, the pattern is predictable. Here's how to prepare.
4/27/2026 • 8 min
SAT updated the CFDI 4.0 filling guide in 2026. How it affects fuel reimbursement.
4/27/2026 • 7 min
Lucro Real companies face specific rules to deduct mileage reimbursement. The 2026 guide.
4/26/2026 • 8 min
Spain's tax-free mileage rate holds at 0.26 €/km in 2026. The update scenarios.
4/26/2026 • 6 min
Chile's SII updated its expense-reporting circular in 2026. How it applies to mileage.
4/26/2026 • 7 min
Portugal's AT introduced a monthly reporting obligation in 2026 for reimbursements above €5,000. The guide.
4/25/2026 • 7 min
Fast, low-friction approval without losing control. The workflow design that cuts friction by 60%.
4/25/2026 • 7 min
Quebec has its own tax regime. How to reconcile provincial TPQ with the federal CRA allowance for mileage.
4/24/2026 • 7 min
When a driver crosses borders, two data-protection regimes meet. How to handle it.
4/24/2026 • 8 min