Understanding mileage reimbursement in 2025
Complete guide on how the mileage reimbursement system works for companies and employees.
10/15/2025 • 5 min
Practical guides on mileage reimbursement, tax deductions and expense policies. Learn to calculate rates, avoid audits and save your finance team hours.
Complete guide on how the mileage reimbursement system works for companies and employees.
10/15/2025 • 5 min
Learn about official mileage reimbursement rates in Brazil and how to apply them correctly.
10/12/2025 • 6 min
Discover how Clara integration simplifies the mileage reimbursement process.
10/10/2025 • 5 min
Learn how to correctly deduct mileage expenses on your company's income tax.
10/8/2025 • 6 min
Compare mileage tracking methods and discover which is most suitable for your company.
10/5/2025 • 6 min
Avoid the most common mistakes that can delay or invalidate your mileage reimbursement request.
10/3/2025 • 5 min
Practical guide to establish fair and efficient mileage reimbursement policies in your company.
10/1/2025 • 6 min
Discover how the Clara Pro mobile app completely automates mileage recording with GPS.
9/28/2025 • 5 min
Learn to document and optimize trips with multiple stops to maximize reimbursement and efficiency.
9/25/2025 • 5 min
Learn how to organize mileage documentation to pass tax audits smoothly.
9/22/2025 • 6 min
Understand how to protect sensitive information in mileage receipts and ensure privacy.
9/20/2025 • 5 min
Explore the technological trends transforming business mileage reimbursement.
9/18/2025 • 6 min
Detailed step-by-step to export mileage receipts in Clara CSV format.
9/15/2025 • 5 min
Learn about Mexican laws and regulations on business mileage reimbursement.
9/12/2025 • 6 min
Understand how the travel allowance and business mileage reimbursement system works in Colombia.
9/10/2025 • 6 min
Learn about the official IRS rate for business mileage deduction in the United States.
9/8/2025 • 6 min
Learn to clearly distinguish personal from business trips for tax compliance.
9/5/2025 • 5 min
Practical guide to organize and present monthly mileage expense reports.
9/3/2025 • 5 min
Learn how to calculate and document mileage reimbursement during international business trips.
9/1/2025 • 6 min
Understand how to ensure LGPD compliance when collecting location data for reimbursement.
8/28/2025 • 6 min
Discover route optimization techniques that reduce fuel costs and travel time.
8/25/2025 • 5 min
How small businesses can implement efficient fleet management and mileage reimbursement.
8/22/2025 • 6 min
Essential checklist to organize mileage documentation before tax year-end.
8/20/2025 • 6 min
Solve the most common problems when importing mileage receipts in CSV format to Clara.
8/18/2025 • 5 min
Understand how vehicle depreciation affects mileage reimbursement rates.
8/15/2025 • 6 min
How to build mutual trust between company and employees in the reimbursement process.
8/12/2025 • 5 min
Adapt your reimbursement policies for the new reality of electric and hybrid vehicles.
8/10/2025 • 6 min
How to adapt reimbursement policies for the new reality of hybrid and remote work.
8/8/2025 • 5 min
Implement automatic rules to speed up reimbursement approval and reduce manual work.
8/5/2025 • 6 min
Discover how AI is transforming corporate expense management and mileage reimbursement.
8/1/2025 • 6 min
Complete guide to declare mileage reimbursement on 2026 Tax Return without errors or issues with Federal Revenue.
11/15/2025 • 6 min
Understand how mileage reimbursement affects your Social Security contributions if you work as freelancer.
11/10/2025 • 6 min
Discover if MEI can deduct mileage expenses and how to do it correctly to maximize tax benefits.
11/5/2025 • 6 min
Know exactly which documents Federal Revenue requires to prove mileage reimbursements in case of audit.
10/30/2025 • 6 min
Compare specialized apps with traditional spreadsheets and discover which method is better for professional mileage control.
10/25/2025 • 6 min
Complete guide on mileage deduction according to Mexican SAT (Tax Administration System) for 2025.
11/20/2025 • 6 min
Specialized guide for Uber and DiDi drivers in Mexico to calculate and deduct mileage correctly on taxes.
11/12/2025 • 7 min
How to structure corporate mileage reimbursement policies in compliance with Mexican legislation.
11/8/2025 • 6 min
Calculate precisely how much each kilometer costs considering variable gasoline prices in Mexico.
10/28/2025 • 6 min
Complete guide on CFDI issuance for mileage reimbursement according to Mexican tax legislation.
10/22/2025 • 7 min
Strategies and tools for remote sales teams to track mileage efficiently and accurately.
11/18/2025 • 6 min
Specialized practices for construction and field service professionals to optimize mileage tracking and reimbursement.
11/3/2025 • 7 min
Detailed analysis comparing actual costs between reimbursing employee mileage and providing company car.
10/20/2025 • 7 min
Compare IRS standard mileage rate with rates from other countries and understand the differences.
10/15/2025 • 7 min
Practical guide for companies with teams across countries to manage mileage reimbursement consistently and compliantly.
10/12/2025 • 7 min
Complete guide to DIAN requirements in 2026 to deduct mileage reimbursement in Colombia: Tax Statute, electronic invoice, accounting support and withholding.
4/28/2026 • 9 min
Understand the legal difference between transport allowance and mileage reimbursement in Colombia in 2026, based on the Labor Code and Ministry of Labor decisions.
4/28/2026 • 9 min
Legal analysis of Article 128 of Colombia's Labor Code: why mileage reimbursement is not salary, Supreme Court case law and UGPP cases.
4/28/2026 • 9 min
Mileage reimbursement policy template for Colombia: approval tiers, 5-year record retention, electronic-invoice reconciliation and UGPP reclassification safeguards.
4/28/2026 • 8 min
Guide to responding to SAT electronic reviews via Buzón Tributario with legal deadlines and monthly XML accounting.
4/28/2026 • 8 min
Reference table by state, Magna gasoline price with IEPS and the formula to set the per-kilometer rate for 2026.
4/28/2026 • 8 min
Article 93 fraction XVII of the LISR: requirements for per diems not to be taxable income for the employee and mistakes that lead the SAT to reclassify them as salary.
4/28/2026 • 8 min
How to build a trip log the SAT accepts in electronic audit: mandatory fields, suggested format, 5-year retention and use of GPS and timestamps.
4/28/2026 • 8 min
How to document travel expenses in Colombia in 2026 under DIAN Resolution 000165 of 2023, the electronic payroll support document, transmission deadlines and applicable withholdings.
4/28/2026 • 9 min
Reference mileage rates table for 2026 in the main Colombian cities, factoring in regular vs premium gasoline prices, ANI tolls and sector-specific recommendations.
4/28/2026 • 8 min
A practical guide to how Mexico's RESICO regime impacts vehicle expense deduction, income thresholds, and CFDI obligations in 2026.
4/28/2026 • 8 min
How to correctly credit VAT on fuel and maintenance in 2026, including electronic wallets, withholdings, and proration rules.
4/28/2026 • 8 min
Practical guide to CFDI 4.0 fields, Nómina and Viáticos complements, Carta Porte, and RFC validations for Mexican reimbursements.
4/28/2026 • 8 min
Practical comparison between Personas Físicas con Actividad Empresarial and Asimilados a Salarios to deduct a personal vehicle and mileage in Mexico.
4/28/2026 • 8 min
Five REST endpoints, API-key authentication, and a 1,000-request rolling 30-day free tier.
5/2/2026 • 6 min
One <script> tag, four variants (full, rate, single-trip, fleet), three languages.
5/2/2026 • 5 min
Step-by-step tutorial using the official JavaScript SDK and Express.
5/2/2026 • 7 min
IRS, HMRC, CRA, and more — official mileage rates per country, accessible via REST API.
5/2/2026 • 6 min
Why we chose REST over GraphQL, headers over query strings, and rolling quotas over calendar months.
5/2/2026 • 8 min
Everything about the IRPF tax-free limit (€0.26/km) that AEAT applies in 2026: who can use it, how to document it and where Social Security comes in.
4/15/2026 • 6 min
How Royal Decree 462/2002 governs business travel by Spanish public-sector employees, and how it interacts with the AEAT tax-free cap.
4/12/2026 • 5 min
How a Spanish self-employed taxpayer in direct assessment should deduct mileage without AEAT recharacterising it as non-affected.
4/9/2026 • 6 min
A reimbursement policy template for Spanish SMEs that complies with AEAT, Social Security and the Workers' Statute.
4/6/2026 • 5 min
Meals, lodging, travel: each per diem category has its own IRPF cap in Spain. Practical summary.
4/3/2026 • 5 min
Step-by-step tutorial to issue an AEAT-valid mileage receipt in Spain using the mileage calculator.
3/30/2026 • 4 min
No mandatory single rate, but clear documentation rules. Practical 2026 summary for Argentine companies.
4/15/2026 • 6 min
Argentine courts reclassify lump-sum per diems as wages. Five practices to prevent that.
4/12/2026 • 6 min
Per-trip kilometres go inside the unit price, not a separate line. Practical template for Argentine monotributo taxpayers.
4/9/2026 • 5 min
A quarterly formula indexed to fuel that keeps reimbursement fair without becoming a bargaining-table fight.
4/6/2026 • 5 min
2026 benchmark table by city and vehicle type, with methodology and caveats for your internal policy.
4/3/2026 • 6 min
Step-by-step tutorial to issue an AFIP-valid Argentine receipt using the dedicated calculator.
3/30/2026 • 4 min
Practical summary of Portugal's tax-free per-km limit for own-vehicle reimbursement in 2026, with examples.
4/15/2026 • 6 min
Paper is gone. How to keep digital itinerary slips that survive an AT audit.
4/12/2026 • 5 min
Self-employed vs company: each case has its own rules. Practical guide.
4/9/2026 • 6 min
€0.40/km isn't enough on its own. How to set the rate against real vehicle cost in 2026.
4/6/2026 • 5 min
When does a company car pay off in Portugal? Simulation including autonomous taxation.
4/3/2026 • 6 min
Step-by-step tutorial to issue an AT-accepted itinerary slip in Portugal.
3/30/2026 • 4 min
How HMRC's tax-free Approved Mileage Allowance Payment rates work for UK business mileage in 2026.
4/15/2026 • 6 min
When your employer reimburses below the AMAP rate, you can claim the gap from HMRC. Here's how.
4/12/2026 • 5 min
UK sole traders choose between flat-rate AMAPs and the actual-cost method. Comparison.
4/9/2026 • 6 min
The quarterly rates that let UK employers reclaim VAT on the fuel portion of business trips.
4/6/2026 • 5 min
A one-page policy aligned with HMRC, UK employment law and GDPR. Ready to adopt.
4/3/2026 • 6 min
Step-by-step tutorial to issue an HMRC-friendly mileage receipt with the dedicated UK calculator.
3/30/2026 • 4 min
The Canada Revenue Agency reasonable per-kilometre rate for 2026, with the +4¢ northern uplift.
4/15/2026 • 6 min
When your employer reimburses below the CRA rate, you can deduct the gap with T2200 + T777. Here's how.
4/12/2026 • 6 min
How to keep a CRA-compliant logbook without logging every trip every year.
4/9/2026 • 5 min
Quebec employers and workers deal with two tax authorities. How to satisfy both.
4/6/2026 • 6 min
Many Canadian employers conflate allowances and reimbursements. The CRA treats them differently — and that affects withholding.
4/3/2026 • 5 min
Step-by-step tutorial to issue a CRA-friendly mileage receipt with the dedicated Canadian calculator.
3/30/2026 • 4 min
California Labor Code §2802 requires employers to reimburse all necessary business expenses — including mileage. Here's how to comply.
5/1/2026 • 7 min
Mexico's RESICO regime simplifies tax for SMEs and individuals, but vehicle deductions follow specific rules. The complete guide.
4/30/2026 • 7 min
UK SMEs can reimburse mileage at the AMAP rate or at actual cost. Here's the decision framework.
4/29/2026 • 6 min
Colombian employers conflate per diems with reimbursement. The DIAN treats them very differently — and so should you.
4/28/2026 • 7 min
How Portugal's €0.40/km limit and annual cap work — and how they affect the IRS return for people who use a personal vehicle for work.
4/27/2026 • 6 min
How to index per diems for inflation in Argentina's 2026 collective bargaining without triggering AFIP reclassification.
4/26/2026 • 8 min
Canadian employees hired in January need to request T2200 at the right year-end to avoid losing T777 deductions. Here's the timing.
4/25/2026 • 6 min
How Brazilian self-employed retailers can deduct fuel, maintenance, and vehicle tax in proportion to business use in 2026.
4/24/2026 • 7 min
HMRC updates the Advisory Electric Rate every quarter. Here's how to apply the Q2 2026 change without breaking your reimbursement flow.
4/23/2026 • 5 min
Can Spanish companies recover VAT on fuel for employee business trips? The AEAT requires detailed compliance — here's the playbook.
4/22/2026 • 7 min
Should you approve mileage weekly, fortnightly, or monthly? Operational data from field teams that scale.
4/21/2026 • 6 min
How to close the month for mileage and export to Clara in 30 minutes without reopening the cycle.
4/20/2026 • 5 min
HMRC publishes the Advisory Electric Rate every quarter. Here's how to apply the Q2 2026 change without reopening payroll.
5/1/2026 • 6 min
How to reimburse employees for mileage without it being reclassified as salary under IMSS and ISR.
5/1/2026 • 7 min
Mileage tracked by GPS in Brazil falls under LGPD. How to configure collection without exposing the company.
4/30/2026 • 8 min
Colombia's DIAN scaled up sales-rep travel-allowance audits in 2026. The documentation folder that survives.
4/30/2026 • 7 min
AFIP's General Resolution 5616 updated the tax-free limits for travel allowances in Argentina. How to apply without falling into withholding.
4/29/2026 • 7 min
Spain's AEAT published 2026 per-diem caps. How to adjust Modelo 145 and payroll.
4/29/2026 • 7 min
Portugal's AT modernized mileage proof requirements. A side-by-side comparison of paper logs and GPS apps.
4/29/2026 • 7 min
Mileage reimbursements can generate a GST/HST Input Tax Credit. How to claim it correctly.
4/28/2026 • 8 min
Publication 463 is the IRS bible for business travel deductions. The actionable 2026 summary.
4/28/2026 • 8 min
QuickBooks export looks simple until the first reconciliation breaks. How to avoid that.
4/28/2026 • 7 min
The perfect PDF policy is useless if nobody reads it. How to write one your team will follow.
4/27/2026 • 6 min
When HMRC opens a mileage enquiry, the pattern is predictable. Here's how to prepare.
4/27/2026 • 8 min
SAT updated the CFDI 4.0 filling guide in 2026. How it affects fuel reimbursement.
4/27/2026 • 7 min
Lucro Real companies face specific rules to deduct mileage reimbursement. The 2026 guide.
4/26/2026 • 8 min
Spain's tax-free mileage rate holds at 0.26 €/km in 2026. The update scenarios.
4/26/2026 • 6 min
Chile's SII updated its expense-reporting circular in 2026. How it applies to mileage.
4/26/2026 • 7 min
Portugal's AT introduced a monthly reporting obligation in 2026 for reimbursements above €5,000. The guide.
4/25/2026 • 7 min
Fast, low-friction approval without losing control. The workflow design that cuts friction by 60%.
4/25/2026 • 7 min
Quebec has its own tax regime. How to reconcile provincial TPQ with the federal CRA allowance for mileage.
4/24/2026 • 7 min
When a driver crosses borders, two data-protection regimes meet. How to handle it.
4/24/2026 • 8 min
A decision guide for CFOs in Mexico: how to compare business fuel cards, capture automatic CFDIs and deduct 100% of fleet fuel spend.
7/8/2026 • 7 min
An evaluation checklist for finance directors: acceptance network, automatic CFDI, per-vehicle controls, real fees and a friction-free rollout plan.
7/8/2026 • 7 min
Fleet management from the finance seat: cost structure, fuel as the largest controllable line item, SAT tax risk and where to start measuring.
7/10/2026 • 7 min
Seven fleet finance indicators to review monthly: cost per kilometer, fuel efficiency, CFDI capture, anomalous fill-ups and healthy ranges for each.
7/10/2026 • 7 min
How to eliminate manual fuel invoice capture: what the SAT requires on each CFDI, how per-fill automatic invoicing works and how much accounting time you recover.
7/12/2026 • 7 min
The seven most common CFDI 4.0 errors in fleet fuel: generic RFC, wrong payment method, incorrect product key, and how to eliminate them at the root.
7/12/2026 • 7 min
The four LISR conditions for deducting fleet fuel in 2026: authorized payment method, valid CFDI, strict business necessity and correct accounting records.
7/14/2026 • 7 min
An operational checklist of SAT fuel requirements: authorized wallet issuer, per-fill CFDI, mileage logbook, XML archiving and record retention periods.
7/14/2026 • 7 min
How IEPS raises the cost of every fleet liter in 2026, why it is not creditable like VAT, and which levers remain for the CFO when the quota rises.
7/16/2026 • 7 min
An illustrative SAT electronic review of fuel spend: how cash-paid and CFDI-less deductions fall, what it costs, and the remediation plan.
7/16/2026 • 7 min
Open loop or closed loop: how your fuel card's network architecture defines coverage, CFDI capture and control, plus a migration checklist for incumbents.
7/18/2026 • 7 min
Paper vouchers, electronic vouchers, bank cards and the SAT-authorized wallet: deduction, VAT, control and admin cost of each instrument in 2026.
7/18/2026 • 7 min
Where a Mexican fleet's fuel leaks — ghost fill-ups, third-party tanks, station collusion — and the per-transaction control system that catches them early.
7/20/2026 • 7 min
What running on the Mastercard network means for your fleet: acceptance at virtually every gas station in the country, intercity routes without cash and a CFDI on every fill-up.
7/20/2026 • 7 min