Compare Quilometragem and Expensify's mileage module on pricing, GPS, audit trail, multi-currency, and team workflows. Free migration guide.
Expensify is the broad expense-management platform with a built-in mileage feature. Quilometragem is the focused mileage-first product with a tamper-proof PDF and native Clara CSV. Pick Expensify if you want one platform for everything; pick Quilometragem if mileage is your specific pain and you want a sharper tool.
Expensify is the giant in expense management — millions of users, deep integrations with QuickBooks/Xero/NetSuite/Sage, robust policy engine, and a mileage feature bundled in. For companies that want a single platform, it's a compelling choice.
The trade-off is that the mileage feature is a side dish. The depth that Quilometragem brings — tamper-proof SHA-256 hashes, multi-currency receipts including BRL/MXN/COP, native Clara CSV, immutable audit log — is not the focus of Expensify's product roadmap. And Expensify's pricing scales with workspace size; small teams sometimes find it expensive for the mileage use case alone.
Quilometragem is for teams who want a sharper mileage tool and pair it with whatever expense system they already have (Clara, Brex, Ramp, or Expensify itself).
| Criterion | Quilometragem | Expensify |
|---|---|---|
| Free plan available | Yes — unlimited individual receipts | Yes — Pay-per-use plan |
| Lowest paid plan (per user / month) | US$ 4 / user / month | US$ 5 / user / month (Collect) |
| Annual billing discount | ~17% off (US$ 40/year) | ~17% off annually |
| Per-receipt generation without subscription | Yes — guest receipts | No — workspace required |
| Mobile app (iOS + Android) | Yes | Yes |
| Web app | Yes | Yes |
| Automatic GPS trip detection | Yes — opt-in | Yes — SmartScan + GPS |
| Manual trip entry | Yes | Yes |
| Address-to-address route calculation | Yes — purpose-built routing | Yes — Google Maps |
| Round-trip / multi-stop support | Yes | Limited multi-stop |
| Per-trip business purpose field | Yes | Yes — comment field |
| Project / cost-center tagging | Yes — projects + cost centers | Yes — tags + categories |
| Multi-vehicle support | Yes | Yes |
| Per-vehicle reimbursement rate | Yes — per vehicle type | Single rate per workspace |
| Multi-currency receipts | Yes — BRL, MXN, USD, COP, EUR | Yes — 100+ currencies |
| Brazilian Real (BRL) support | Yes | Yes — multi-currency |
| Mexican Peso (MXN) support | Yes | Yes |
| Colombian Peso (COP) support | Yes | Yes |
| US Dollar (USD) support | Yes | Yes |
| PDF receipt export with tamper-proof hash | SHA-256 anti-fraud hash | Standard PDF |
| CSV export | Clara CSV format | Generic CSV |
| Direct Clara expense integration | Native Clara integration | Quickbooks, Xero, NetSuite, Sage |
| Manager approval workflow | Yes — Teams | Yes — full approval workflow |
| Policy enforcement (rate caps, mileage limits) | Yes — rate + km caps | Yes — extensive policy engine |
| Bilingual UI (English + Portuguese + Spanish) | PT + ES + EN | Yes — 8+ languages |
| IRS standard rate auto-update | Yes | Yes |
| SAT-aware Mexican deduction support | Yes — CFDI fields | Limited Mexican tax tooling |
| Receita Federal-aware Brazilian export | Yes — Receita Federal aware | Limited Brazilian tax tooling |
| Audit trail with immutable log | Append-only log | Detailed audit log |
| LGPD / GDPR compliance documentation | LGPD + GDPR in DPA | GDPR + SOC 2 + HIPAA |
| Offline trip capture | Yes | Yes |
| Battery-friendly background tracking | Optimized | Reported battery drain (SmartScan) |
| Receipt sharing via link | Public receipt link | Workspace-only sharing |
| Bulk export by date range | Yes | Yes |
| Open API for accounting integrations | REST API beta | Public API + integrations |
| Free guest receipt (no signup) | Yes — guest receipt | No |
| Self-service onboarding (no demo required) | Yes | Self-service after workspace setup |
| Migration import from CSV | Universal CSV import | Yes — multiple import formats |
| Transparent public pricing | Yes | Yes |
| Free unlimited individual receipts | Yes — unlimited | Free for individuals (limited) |
Quilometragem: Free forever for individual receipts. Team plans start at US$ 4/user/month with unlimited GPS trips, multi-currency receipts, Clara CSV export, and audit-grade PDF archival.
Expensify: Free for individuals (limited). Collect: US$ 5/user/month. Control: US$ 9/user/month. Enterprise: contact sales.
Expensify's mileage feature is included in all paid plans; pricing reflects the full expense-management bundle.
Step 1: in Expensify, open Reports → Export → CSV → filter to mileage entries only.
Step 2: in Quilometragem, Dashboard → Import → Expensify CSV. Our importer recognizes the Expensify mileage column layout.
Step 3: confirm the per-mile rate and import.
Step 4: continue using Expensify for general expenses if you want; Quilometragem becomes your mileage-specific layer that exports cleanly into Expensify or your other expense tool.
Expensify is the all-in-one; Quilometragem is the focused mileage layer. Many companies use both — Expensify for general expenses, Quilometragem for mileage with its tamper-proof archive.