How often do you update?

In January each year, or immediately when an official source publishes a new rate outside the annual cycle.

Yes, with special notes for countries with separate EV rates (UK, Australia).

Can I use it for reimbursement?

Yes, as reference. For official policy, always confirm with the cited primary source.

Is there a motorcycle version?

Yes, in countries where the rate differs from car (UK, Australia).

Does it cover countries beyond the 8?

Not yet. For other countries, consult the local tax authority.

Reference · PDF

Mileage rate cheatsheet (by country)

PDF quick reference with official and suggested rates per country, updated annually.

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Each country has its own official (or suggested) mileage reimbursement rate, and rates change almost every year. This cheatsheet consolidates the 2025 rates on one page, with the official source cited. Useful for global teams reimbursing in multiple currencies, accountants serving multi-country clients, and self-employed professionals who travel abroad. Not a substitute for official consultation — works as quick reference.

When to use this template

Use when defining internal reimbursement rate, reimbursing international travel, deciding between standard rate and actual expense, and explaining to employees why your company adopts a specific rate. For tax purposes, always confirm with the cited official source — rates change.

How to use in 5 steps

1. Identify the country of operation — The rate of the country where the trip occurred is the primary reference.
2. Confirm with the official source — IRS Notice annually (US), CRA (CA), HMRC (UK). Cheatsheet is reference, not primary source.
3. Apply to calculation — Miles × country rate = base amount. Apply business-use factor if mixed-use vehicle.
4. Document the rate used — On the log/receipt, note the rate used and the year. Eases audit.
5. Update in January — When the official source publishes new rates, update the cheatsheet and internal policy.

Common pitfalls

Using last year's rate — Rates change. Always check the current year.
Mixing currencies — Each rate is in local currency. Converting without recording the FX rate is an error.
Ignoring EV rules — Some countries have a specific EV rate. Check.
Applying wrong country's rate — A US employee traveling in Spain: the rate could be Spain's (local cost) or US's (employer policy) — depends on policy. Define ahead.

Frequently asked questions

How often do you update?: In January each year, or immediately when an official source publishes a new rate outside the annual cycle.
Does it include EVs?: Yes, with special notes for countries with separate EV rates (UK, Australia).
Can I use it for reimbursement?: Yes, as reference. For official policy, always confirm with the cited primary source.
Is there a motorcycle version?: Yes, in countries where the rate differs from car (UK, Australia).
Does it cover countries beyond the 8?: Not yet. For other countries, consult the local tax authority.

The online calculator keeps all rates updated — just select country and currency. Always aligned with the current official source, no manual checking required.

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