Can I use the beneficiary name in the log?

No. Use code only, for LGPD/HIPAA.

Does after-hours on-call count?

Yes, with timestamp and purpose.

Is per-case tracking really required?

Yes, in grant-funded programs (BR MROSC, US HUD/HHS).

For social workers

Mileage receipts for caseworker home visits

Beneficiary families, emergency shelters and network referrals — audit-ready log.

Caseworkers visit dozens of families per month. Each visit requires documentation for case-management systems and grant accountability. This profile structures the log to pass both internal audit and government contract review.

Common pains

Multiple visits in the same neighborhood — Cumulative short trips exceed 600 km/month.
After-hours emergency shelter visits — On-call generates extra mileage.
Grant accountability requires per-case tracking — NGOs without logs lose renewals.

Best practices

Use beneficiary code in purpose field — No personal data — code only (HIPAA/LGPD).
Separate case-management programs — Distinct cost centers per program.
Log after-hours on-call — Emergency visits are as deductible as scheduled ones.

Frequently asked questions

Can I use the beneficiary name in the log?: No. Use code only, for LGPD/HIPAA.
Does after-hours on-call count?: Yes, with timestamp and purpose.
Is per-case tracking really required?: Yes, in grant-funded programs (BR MROSC, US HUD/HHS).

Social workers who document every visit secure contract renewals and fair reimbursement.