Beneficiary families, emergency shelters and network referrals — audit-ready log.
Caseworkers visit dozens of families per month. Each visit requires documentation for case-management systems and grant accountability. This profile structures the log to pass both internal audit and government contract review.
Common pains
Multiple visits in the same neighborhood — Cumulative short trips exceed 600 km/month.
After-hours emergency shelter visits — On-call generates extra mileage.
Grant accountability requires per-case tracking — NGOs without logs lose renewals.
Best practices
Use beneficiary code in purpose field — No personal data — code only (HIPAA/LGPD).
Separate case-management programs — Distinct cost centers per program.
Log after-hours on-call — Emergency visits are as deductible as scheduled ones.
Frequently asked questions
Can I use the beneficiary name in the log?
No. Use code only, for LGPD/HIPAA.
Does after-hours on-call count?
Yes, with timestamp and purpose.
Is per-case tracking really required?
Yes, in grant-funded programs (BR MROSC, US HUD/HHS).
Social workers who document every visit secure contract renewals and fair reimbursement.