Hospital and clinic visits, sample drops, launch events.
Pharmaceutical reps distribute drug samples to clinics and pharmacies, which adds a layer of tracking under the PDMA and the DEA on top of the Sunshine Act. Routes mix clinics and pharmacies for formulary pull-through, and every sample drop must match the mileage log. This profile shows how to keep both records consistent.
Common pains
Sample drops require tracking — Each sample follows the PDMA and the DEA, on top of the Sunshine Act.
Multiple HCPs in the same clinic — One address serves distinct HCPs on the same trip.
Product launch events — They require hotel and transport that accumulate.
Best practices
Tag the HCP and the sample — Matches the log to the Sunshine and DEA requirement.
List multiple HCPs in purpose — When the address is the same, record every professional.
Separate launches — Treat the launch event in its own cost center.
Frequently asked questions
Do sample drops count?
Yes, with Sunshine and DEA tracking.
Multiple HCPs at the same address?
Yes, list them in the purpose field.
Do product launches count?
Yes, a professional event is deductible.
Reps who document recover full accountable-plan reimbursement.