Hospitals, clinics, medical conferences — Sunshine Act friendly log.
Medical reps — device and HCP detailing — visit more than 70 health care professionals a month, covering hospitals and clinics across a territory. Each visit requires Sunshine Act tracking, which records the transfer of value to every HCP. This profile shows how to keep the mileage log aligned with that regulatory requirement.
Common pains
Sunshine Act requires per-HCP tracking — Every visit to a health care professional must be auditable.
Multiple hospitals in one day — Inter-institution travel across the territory adds up fast.
Medical conferences — Travel to a continuing-education (CME) event is professional travel.
Best practices
Tag the HCP in the purpose — Keeps the log aligned with the Sunshine Act.
Use a cost center per territory — Lets you analyze coverage by region.
Separate conferences — Treat the CME event in its own cost center.
Frequently asked questions
Does the Sunshine Act require this?
Yes, each HCP visit needs tracking.
Do conferences count?
Yes, a professional event is deductible.
Is there a minimum reimbursement?
Industry pharma/medical detailing CBAs apply.
Reps who document recover full reimbursement under an accountable plan.