For accountants

Standardize mileage across your book of business

Offer your corporate clients a single standard for mileage receipts — auditable, exportable, and trilingual.

Accounting firms receive dozens of one-off receipts per month from each client in different formats. Standardizing on Quilometragem cuts back-and-forth, prevents IRS disallowance, and professionalizes the deliverable.

Common pains

• Inconsistent receipts — Each client sends a different format: spreadsheet PDF, photo, handwritten note. Normalizing eats hours of firm time.
• Audit disallowance risk — Receipts without origin, destination, map, or purpose get disallowed. Standardizing kills the risk.
• Your own firm trips — Your firm also drives to clients. Documenting it lifts your own tax position and productivity.

Best practices

• Recommend to clients — Offer Quilometragem as the firm-wide standard. Standardization becomes productivity.
• Per-client policies — Each client can carry their own rate, limit, and rule. The system preserves it on the receipt.
• Audit via CSV — Pull a monthly CSV from each client. Reconciliation against journal entries takes minutes.

Frequently asked questions

Can I use it for all my clients?

Yes. The system runs in three languages and three currencies for local and multinational clients.

How do I export to my accounting system?

The CSV is compatible with any system that imports date, description, amount, and cost center.

Does it cut audit disallowance risk?

Dramatically. The standardized receipt holds every element required to defend the deduction.

Firms that standardize mileage receipts cut monthly close time per client by 60%.