Complete guides on mileage

Quilometragem's guides are designed to be the starting point for anyone who wants to master the topic of mileage reimbursement in depth. Every article in this category takes a complete journey: it starts with the concept, moves through the practical rules that apply in Brazil, Mexico, and the United States, shows comparable numerical examples, and closes with an actionable checklist.

Unlike short notes and quick tips, the guides assume the reader wants to understand the system, not just solve an immediate problem. That means covering the fundamentals of calculation, the legal bases that support deductibility, the traps that show up in audits, and the recommended roadmap to implement a mature policy in the company. We cover everything from the first steps for companies still on spreadsheets to advanced cases of multi-country teams and specific sectors such as construction, remote sales, and field service.

Use this page as a hub: each card below is an independent guide that connects to at least three other articles on the site, creating a natural reading path. For a pillar view of each sub-topic, start with the longer guides at the top of the list — they consolidate what is scattered across several short posts.

• Official mileage rates by country in 2025: a structured dataset — IRS, HMRC, CRA, and more — official mileage rates per country, accessible via REST API.
• AMAP vs actual cost for UK SMEs: which to use — UK SMEs can reimburse mileage at the AMAP rate or at actual cost. Here's the decision framework.
• Paper trip log or GPS app in Portugal: what AT accepts in 2026 — Portugal's AT modernized mileage proof requirements. A side-by-side comparison of paper logs and GPS apps.
• Argentine monotributo: how to bill clients for kilometres without breaking your tier — Per-trip kilometres go inside the unit price, not a separate line. Practical template for Argentine monotributo taxpayers.
• Drafting a mileage reimbursement policy for a Spanish SME — A reimbursement policy template for Spanish SMEs that complies with AEAT, Social Security and the Workers' Statute.
• Updating the per-km rate under high inflation in Argentina — A quarterly formula indexed to fuel that keeps reimbursement fair without becoming a bargaining-table fight.
• Lisbon, Porto and Algarve: setting the per-km rate in Portugal — €0.40/km isn't enough on its own. How to set the rate against real vehicle cost in 2026.
• Buenos Aires, Córdoba, Rosario: benchmark per-km rates by city and vehicle type — 2026 benchmark table by city and vehicle type, with methodology and caveats for your internal policy.
• Company car vs own vehicle: a Portuguese simulation — When does a company car pay off in Portugal? Simulation including autonomous taxation.
• Mileage policy template for UK SMEs — A one-page policy aligned with HMRC, UK employment law and GDPR. Ready to adopt.
• How to generate a Spanish mileage receipt in 60 seconds — Step-by-step tutorial to issue an AEAT-valid mileage receipt in Spain using the mileage calculator.
• Tutorial: issue an Argentine peso mileage receipt in 60 seconds — Step-by-step tutorial to issue an AFIP-valid Argentine receipt using the dedicated calculator.
• How to generate a Portuguese receipt in 60 seconds — Step-by-step tutorial to issue an AT-accepted itinerary slip in Portugal.
• How to generate a UK mileage receipt in 60 seconds — Step-by-step tutorial to issue an HMRC-friendly mileage receipt with the dedicated UK calculator.
• How to generate a Canadian mileage receipt in 60 seconds — Step-by-step tutorial to issue a CRA-friendly mileage receipt with the dedicated Canadian calculator.
• Mileage tracking for remote sales teams — Strategies and tools for remote sales teams to track mileage efficiently and accurately.
• Uber/DiDi: how to calculate mileage for taxes in Mexico — Specialized guide for Uber and DiDi drivers in Mexico to calculate and deduct mileage correctly on taxes.
• Construction & Field Service: Mileage Best Practices — Specialized practices for construction and field service professionals to optimize mileage tracking and reimbursement.
• Gasoline in Mexico: how to calculate real cost per km — Calculate precisely how much each kilometer costs considering variable gasoline prices in Mexico.
• Mileage reimbursement vs company car: Cost analysis — Detailed analysis comparing actual costs between reimbursing employee mileage and providing company car.
• Understanding mileage reimbursement in 2025 — Complete guide on how the mileage reimbursement system works for companies and employees.
• Mileage rates in Brazil for 2025 — Learn about official mileage reimbursement rates in Brazil and how to apply them correctly.
• Multi-country teams: Managing mileage across borders — Practical guide for companies with teams across countries to manage mileage reimbursement consistently and compliantly.
• Mileage reimbursement for international trips — Learn how to calculate and document mileage reimbursement during international business trips.
• Fleet management for small businesses — How small businesses can implement efficient fleet management and mileage reimbursement.
• How to calculate vehicle depreciation for reimbursement — Understand how vehicle depreciation affects mileage reimbursement rates.
• Reimbursement for electric and hybrid vehicles — Adapt your reimbursement policies for the new reality of electric and hybrid vehicles.
• Mileage reimbursement in the remote work era — How to adapt reimbursement policies for the new reality of hybrid and remote work.