# Expense policy

> Internal document defining the limits, rates, and rules for reimbursing professional expenses.

**URL:** https://quilometragem.com/glossary/expense-policy

**Summary:** Internal document defining the limits, rates, and rules for reimbursing professional expenses.

- An expense policy is the internal document setting which expenses the company reimburses and under what limits, rates, and procedures.
- For mileage, it specifies the per-km rate, daily distance cap, documentation requirements, submission deadline, and approval flow.
- A clear policy reduces disputes, speeds reimbursement, and protects the company in audit.
- Each receipt must mirror policy rules.

An expense policy is the internal document setting which expenses the company reimburses and under what limits, rates, and procedures. For mileage, it specifies the per-km rate, daily distance cap, documentation requirements, submission deadline, and approval flow. A clear policy reduces disputes, speeds reimbursement, and protects the company in audit. Each receipt must mirror policy rules.