Can I log several visits on one receipt?

Each receipt covers one origin-to-destination trip. For several visits the same day we recommend one receipt per leg — each account stays tied to its own reimbursement and cost center.

Does the math account for traffic and detours?

The system calculates the shortest driving route on real maps. If you had to reroute, you can adjust the distance manually and note the reason.

How do I justify the reimbursement to finance?

Every receipt carries date, origin, destination, map, distance, rate, and business purpose. Finance receives everything as a Clara-ready CSV.

For sales reps

Mileage receipts for reps who live on the road

Calculate real routes between accounts, apply your policy, and produce Clara-ready receipts — no spreadsheets, no rework.

Outside reps spend more time in the car than in meetings — and every undocumented visit becomes lost reimbursement. Quilometragem fits the workflow of people closing deals in the field: log the route the moment you leave the account, let GPS handle the distance, and ship the receipt straight from your phone.

Common pains

Multiple visits per day — A typical rep day covers 4 to 8 accounts. Logging each leg in a spreadsheet at night creates memory errors and underreported mileage. Auto-calculation removes that rework.
Territory-specific policies — Reps who cross states or regions with different rates need to apply the right one. Receipts support per-project, per-cost-center, and per-territory rates.
Visit substantiation — Regional managers and auditors demand proof the visit happened. The receipt captures origin, destination, GPS map, and business purpose — defending the reimbursement.

Best practices

Log right after the visit — Open the receipt in the car before starting the next route. Fresh memory means cleaner business purpose and accurate distance.
Tag accounts as cost centers — Tie each visit to the account cost center. The exported Clara CSV is already segmented for per-account profitability analysis.
Standardize per-territory rates — Agree on a single rate per region. Reps that cross territories can switch rates per leg without losing history.

Frequently asked questions

Can I log several visits on one receipt?: Each receipt covers one origin-to-destination trip. For several visits the same day we recommend one receipt per leg — each account stays tied to its own reimbursement and cost center.
Does the math account for traffic and detours?: The system calculates the shortest driving route on real maps. If you had to reroute, you can adjust the distance manually and note the reason.
How do I justify the reimbursement to finance?: Every receipt carries date, origin, destination, map, distance, rate, and business purpose. Finance receives everything as a Clara-ready CSV.

Reps who adopt Quilometragem recover an average of 8% more documented mileage in the first month.