How do I stay HIPAA-safe?

Skip patient names. Use chart numbers or initials. Use neighborhood instead of full address if needed.

Does the payer accept the receipt?

Payers generally accept receipts with date, origin, destination, distance, patient (or code), and per-km rate.

What if I work for several clinics?

Each clinic can have its own policy and rate. Set up a cost center per clinic to keep accounts separate.

For nurses and home care

Mileage logged for every patient visit

Document home visits, secure insurer reimbursement, and keep a history ready for audit.

Home care nurses see 5 to 12 patients a week. Insurers and clinics reimburse mileage when properly documented. Quilometragem standardizes the log fast — ideal for healthcare professionals with packed schedules.

Common pains

Short, frequent visits — Procedures can last 30 minutes. Logging has to be quick or it disrupts patient flow.
Multiple payers — Different insurers pay different rates. The system swaps rate per payer without losing history.
Clinical compliance — Clinical audits require a full trail: patient, date, purpose, distance.

Best practices

Use patient codes — Use chart number in the Project/Code field instead of full names (HIPAA).
Log at end of shift — 5 minutes at end of shift cover the whole day.
Per-payer rates — Keep separate rate tables per insurer.

Frequently asked questions

How do I stay HIPAA-safe?: Skip patient names. Use chart numbers or initials. Use neighborhood instead of full address if needed.
Does the payer accept the receipt?: Payers generally accept receipts with date, origin, destination, distance, patient (or code), and per-km rate.
What if I work for several clinics?: Each clinic can have its own policy and rate. Set up a cost center per clinic to keep accounts separate.

Home-care professionals who log every visit recover up to 18% of base salary in mileage reimbursement.