CORPORATE EXPENSE POLICY (T&E) — Template
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Replace bracketed fields. Review per category.

1. Purpose and scope
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This policy governs Travel & Expense (T&E) costs incurred by employees and contractors of [COMPANY NAME] in the course of business. Applies to all departments, except as listed in Appendix A.

2. Categories and limits
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2.1 Airfare: economy up to 6h flight; business above or red-eye.
2.2 Lodging: up to $250/night (major cities), $180 (secondary). Breakfast included.
2.3 Meals: $50/lunch, $75/dinner, $20/breakfast. No alcohol.
2.4 Ground transport: taxi/Uber/Lyft up to $80/day.
2.5 Mileage (personal vehicle): $0.70/mi per IRS standard, per specific policy.
2.6 Entertainment: up to $400/event, with prior approval.
2.7 External training: per departmental quota.
2.8 Communications (roaming, internet): up to $150/international trip.
2.9 Supplies: up to $250/month.
2.10 Other: case-by-case with approval.

3. Substantiation
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Every expense requires an itemized receipt with vendor info. Receipts under $25 may waive the requirement (per IRS de minimis). Mileage substantiated via daily log.

4. Approval
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Up to $500: direct manager. $500-2,000: senior manager. $2,000-10,000: director. Above: VP/Finance. Self-approval prohibited.

5. Reimbursement
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Submit via [SYSTEM] by the 5th of the following month. Payment on the next payroll cycle after approval. Late submission: paid in next cycle.

6. Exceptions and review
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Exceptions require written justification and approval one level above the normal threshold. Policy reviewed annually in January.

Appendix A — Non-reimbursable expenses
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— Traffic fines
— Alcohol and beverages
— Class upgrades without authorization
— Personal expenses (laundry except >7 days, personal gifts)
— Companions on corporate trips (except expressly authorized)


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